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Main & South
Mon-Thu:
Fri-Sat:
Sun:
9:00 a.m.-8:00 p.m.
9:00 a.m.-5:30 p.m
2:00 p.m.-5:30 p.m.
Russiaville
Mon/Tue/Thu:
Wed:
Fri/Sat:
Sun:
9:00 a.m.-8:00 p.m.
Closed
9:00 a.m.-5:30 p.m.
2:00 p.m.-5:30 p.m.
Curbside
Mon:
Wed*/Fri:
2:30 pm-5:30 p.m.
10:00 a.m.-1:00p.m.

*Russiaville is closed Wednesdays

Hours Today

Main & South:

Russiaville:

Reserving a Computer or a Meeting Room

Meeting Rooms are available at KHCPL Main, KHCPL South, and KHCPL Russiaville. To reserve a meeting room, please contact your preferred library location, and fill out and return a Meeting Room Request Form:

Reserve a Computer

To reserve a computer please sign in at the reference desk and you can use a computer for 1 hour no extensions. All data will be irrecoverably erased at the end of the session.

Meeting and Study Room Policy

Introduction

The mission of the Kokomo-Howard County Public Library is that we create opportunities for our community to become its best. In support of this mission the library provides meeting rooms, available on equal terms to all persons and groups, regardless of opinion or affiliation.

In keeping with the role of a limited public forum, public libraries have traditionally provided free meeting room space for community groups when space is available.

The fact that an organization is permitted to meet at the library does not constitute an endorsement of the organization's beliefs by the library, its staff, or the Library Board of Trustees.

The library will approve and schedule only those meetings which will not disturb other library activities or patrons. All groups and individuals must comply with the Library Code of Conduct. Failure to comply will result in the cancellation of further use of library facilities. The library reserves the right to withdraw permission for meeting room use when conditions so warrant and to stop meetings which interfere with the normal operation of the library.

Reservations

Library sponsored events have priority in the use of meeting room space. In rare instances, the library may cancel reservations, refunding any fees, if the room is needed for a library-sponsored event. Cancellations by either the group or the library must be made 24 hours in advance of the meeting date. Meeting Room reservations are accepted on a first come - first served basis. To ensure that library meeting rooms are available to as many groups as possible, meeting rooms are scheduled on a one-time basis; however, ongoing reservations can be made for the current month and the following month. An adult age 18 or older must sign the Meeting Room Request Form. Reservations are not considered final until a Meeting Room Request Form is completed.

Meeting room request forms are available at all library locations where meeting rooms are available and on the library website. Submit the request form at the library where the proposed meeting will be held. Staff at the location where the meeting is requested will review and approve or deny all requests based on the meeting room rules. Any applicant denied use of a library meeting room may appeal the denial in writing to the Library Director within ten days. The Library Director will review the application and respond in writing to the applicant.

Study room reservations are accepted on a first come – first served basis. Advance or walk-in reservations are acceptable. Study rooms may be reserved in person or via telephone. Ongoing reservations can be made for the current month and the following month. If a patron does not arrive within 15 minutes of the scheduled start time, the time will be made available to other users. Failure to notify the library of a cancellation my result in loss of study room privileges. Reservations may be made for up to four hours per day.

Meeting room agreement forms with no fee should be destroyed after three calendar years, per the Public Libraries Retention Schedule LIB11-1. For agreement forms that have fees associated with them, those should be destroyed 10 years after the expiration of the contract per Public Libraries Retention Schedule GEN 10-25.

General Rules

Rooms are available during hours when the library is open. Groups should be careful to schedule meeting rooms for the entire time they are needed, including any setup or cleanup time. Groups will usually not be allowed to enter a meeting room before, or use the meeting room past, the time the meeting room is scheduled.

Library personnel have free access to enter any meeting or study room at any time. At least one adult age 18 or older must be present as part of any group using a meeting room. Patrons over the age of 13 may reserve and use a study room.

Library rooms may not be used for any activity that is incompatible with the library environment or interferes with its operations or is considered to be dangerous to people or property.

Study rooms are for the purposes of quiet study and discussion. The Large Group Study Room and the Family Room at Main can also be used for small group presentations or recreational purposes.

Furniture may not be brought into or removed from a study room without approval from library staff. Each group is responsible for ensuring that attendance at its meeting does not exceed the maximum occupancy for the meeting room as set by the Fire Marshall.

Furniture and Equipment

Use a Meeting Room Request Form to do the following:

  • Specify the number of anticipated attendees and configuration of tables and chairs
  • Reserve audiovisual equipment

Additional equipment, such as a coffee pot, may be available on request.

Food and Drink

Food and drink may be served in meeting rooms. Kitchenettes are available in some meeting rooms (see “Facilities” chart.)

  • Minimal food and drink is allowed in all study rooms (such as snacks but not fully catered meals).
  • Red beverages are not allowed in any meeting rooms or study rooms.
  • Alcoholic beverages are not allowed in meeting rooms without prior approval by the Library Director.

Room Condition

Groups using the room are responsible for reasonable care of the room and equipment, and will be held responsible for any damage and the general condition of the room following use. Any group that damages library property will be liable for costs incurred in connection with such damage and may lose the privilege of using meeting rooms in the future.

  • The room must be left as it was found.
  • Litter must be bagged and placed next to the trash receptacle. No liquids should be placed in trash bags. Extra trash bags are available.
  • Library equipment and furnishings, including tables, must be protected from damage by glue, paint, heat, etc.
  • Candles may be used for decoration, but may not be lit.

Publicity

By making a meeting space available, the library does not sponsor or endorse the views of any group using the space. In publicizing a meeting to be held in a library meeting room, the sponsoring group must be clearly identified. Groups must not imply library sponsorship of their program or organization in their publicity. To establish the fact that the KHCPL is not sponsoring the event, all publicity which uses the name of the library must include the statement “Sponsored by (the name of the organization).”

Liability

The library is not responsible for any accident, injury, loss or damage to the private property of individuals or organizations using the facility. The library does not assume responsibility for the security of private materials or equipment left unattended. The use of library property by the organization is conditioned upon this limitation of liability, and the organization agrees to take such steps as are necessary to inform its members and invitees of this fact.

Fees

Nonprofit clubs and organizations may use the rooms at no charge. Proof of nonprofit status may be requested.

Employees may use meeting rooms at no cost for private events during regular hours of operation. For after-hours use or for other exceptions, employees should submit their requests in writing to the director; decisions will be made at the director’s discretion.

Businesses, and individuals wanting to use the rooms for private parties, will be charged a fee of $25 including tax for each one hour or portion of an hour (maximum $200/day.)

Failure to notify the library of a cancellation may result in the group being disallowed from future use of library meeting rooms. Fees will not be charged, or will be refunded, if cancellation is received at least 24 hours prior to the scheduled meeting time.

Location Meeting Room Capacity (Chairs Only) Meeting Room Capacity (Tables & Chairs) Kitchenette?
Main - 7654373242
Quiet Study Room 1 n/a 4 No
Quiet Study Room 2 n/a 4 No
Large Group Study n/a 15 No
Family Room 30 15 Sink only
Meeting Room A 50 30 Yes
Meeting Room B 50 30 No
Meeting Room A/B Combined 100 60 Yes
South - 765.453.4150
Cardinal Room 50 30 No
Peony Room 50 30 Yes
Cardinal+Peony Room 100 60 Yes
Tulip Tree Room 30 15 Yes
Group Study Room 1 n/a 6-10 No
Russiaville - 765.883.5112
Meeting Room 20 12 Yes

Revised December 2020